How to Properly Use an Automatic Letter Opener

While a letter opener may seem like an ancient piece of equipment for many, businesses can receive stacks of envelopes and large volumes of mixed mail on a daily basis. This influx of business letters can take a huge amount of time to manually sort through one by one with a simple paper-knife. This is where automatic letter opener machines come into their own.

Automatic or electric letter openers are much more modern openers that not enough people and businesses are aware of. They save a huge amount of time in your office mailroom, and also ensure that every letter is opened so that nothing important is missed.

In this article, we will talk about why letter openers are important for businesses, and how to properly use them.

What is an Automatic Letter Opener?

A conventional letter opener is a simple piece of equipment that slices through letters for a much easier, smoother, and quicker opening. However, an automatic letter opening machine is a very impressive piece of equipment that takes in the incoming letters, and sears through the topmost envelope flap using its unique technology.

These machines are typically used by large businesses that get a huge amount of mail on a daily basis, and who struggle to keep up with their mail demand manually. Automatic letter openers give them the ability to open, distribute, and process a huge pile of mail in a matter of minutes.

Benefits of Automatic Letter Openers

Automatic letter openers offer businesses a huge amount of benefits. All of these benefits prove the worth and importance of having equipment for tasks and processes that you may not realize need to be streamlined to improve the overall efficiency of your business. These benefits are, but not limited to:

Streamline Mail Processes - When a business is consistently receiving a plethora of mail, manually opening and sorting each one can take a huge amount of time. This is time that could be spent on other, more important, areas of the business. Automatic letter openers help to open, sort, and distribute your mail with astonishing processing speeds of up to 300 envelopes per minute.

Minimizes Risk of Errors - When a human is inundated with a huge workload, there is always a risk of human error. These intelligent letter-opening machines reduce any risk of errors, and therefore make the mail process more effective. This lack of errors could also help to avoid any problems that could directly affect the business.

Much Quicker than Manually Opening - Automatic letter openers are quicker than a human sorting through mail could ever be. These machines can process up to 300 envelopes per minute. This is an exponentially greater number than a human processing and distributing each envelope could ever achieve.

Improves Overall Business Productivity - As manually sorting through piles of mail can take a considerable amount of time, having employees working through these piles can directly affect the overall productivity of the business. Since these machines ensure that no employees have to spend their time opening mail, overall business productivity will improve.

Much Safer - While safety may not seem like a huge concern within a mailroom, constantly handling paperwork and envelopes will no doubt end with an abundance of painful paper cuts. The introduction of automatic letter openers guarantees safer mail processing.

Less Letter Damage - While this is not a requirement for businesses, using automatic letter openers will cause much less damage to your letters. However, if you have important documents or checks, using an automatic letter opener protects the contents and leaves it intact.

How to use an Automatic Letter Opener

As you would expect, automatic letter openers are incredibly simple to use. Most of the larger machines will have a tray that can be opened for the mail to be inserted. The automatic letter opener will then use its advanced technology to feed the mail through where it will be slit open through the topmost fold on the envelope.

The larger your machine is, the better it will be at holding more envelopes. The only human input needed for these machines is loading up the envelopes.

These very impressive letter openers have the ability to open up to 300 letters per minute, which is around 18,000 letters per hour and over 400,000 per day. Using manual letter openers will not produce numbers even close to this, and will not be able to match the efficiency of automatic letter opening tools.

Does My Business Need an Automatic Letter Opener?

While we have established that automatic letter openers offer a huge amount of benefits to businesses, it is important to note that they are very costly. Therefore, you must be sure that your business can maximize its benefits.

These amazingly efficient letter openers are designed for larger organizations that have many letters and documents sent to them on a regular basis. These openers have the capability to open hundreds of thousands of letters on a daily basis. However, if you are not getting an overwhelming number of mail, they may not be for your business.

If you are a business that has a huge number of letters and mail that can be difficult to keep on top of, then these products can provide you with countless benefits. They will allow you to not only streamline your mail processes, but also increase the efficiency of your whole business.

What Automatic Letter Opening Options Do We Carry?

Omation Model 306s Envelopener Letter Opener

This extremely impressive Omation Model 306 has the ability to open 36,000 envelopes per hour. This model is an incredibly high-powered letter opener with exceptional features such as mill technology that keeps the enclosed documents safe, automatic jam detection, and LCD display.

Omation Series 410 Envelopener Letter Opener

This incredibly high-end envelopener has the ability to open up to 400 envelopes per minute (6” envelopes). This opener has a huge range of features such as a 5.5-inch display, a soft feathered edge, and a cut depth adjustable knob as well as offering amazing functionality and optimized efficiency.

Martin Yale 1632 Automatic Letter Opener

This Martin Yale 1632 letter opener is perfect for any mid to large-sized business thanks to its completely hands-free process. This piece of machinery has the ability to open up to 7,000 envelopes per hour in an incredibly safe manner, and makes sure that all your letters and documents are protected.

Exceptional Customer Service & Expert Advice From Whitaker Brothers

If you are unsure of what automatic letter opener is best for your business or are looking for any advice, then get in touch with our expert team by either calling us on (800) 243-9226 or fill out our ‘Ask An Expert’ form. Our team are always on hand to offer expert advice and to help with any questions or queries that you may have.